Instructions for Workshops
Last updated: 2-5-2022
Instructions for Workshops
For your convenience, we have summarised the most important information for your workshop at the ESCAP 2022 congress below.
1. Before the congress
The final programme is recently published and can be found here.
The times of all workshops can also be found on the website. Unfortunately, there is no possibility to change the date and time of the workshops.
To be delivered before the congress
The following information must be submitted to Klinkhamer Group | conferences & events by 30 May. If the information is not submitted by this date, the organisation will assume that the information submitted is correct.
Information requested and deadlines:
By 19 May:
- Confirmation of set-up of meeting room (standard: theatre set up)
By 30 May:
- Confirming who will co-host or facilitate the session
If using breakout rooms: how many are needed
Small changes to names of presenter, authors, titles and affiliations or the abstract title.
Unfortunately, no more changes can be made to the abstract core text.
By 1 June:
Deadline of booking extra materials and services
By 6 June:
Deadline for sending PowerPoint presentation with outline of the workshop
2. PREPARING YOUR WORKSHOP
Content and Language
Speakers are fully responsible for the content of the presentation (order, graphics, etc.). All presentations and questions must be in English, as English is the official language of the congress.
Presentation Formats and Duration
Workshops last 3 hours and take place on a specific day and time listed in the program.
It is recommended that the didactic, lecture-style presentation portion of the presentation uses slides. While slides are not required, if slides are used, there are ways to make both the slides and discussion portions interactive and engage the audience in a virtual way.
Workshops provide instruction in a particular clinical, research, or other technique for debate or discussion among a small audience. Active audience participation utilizing options such as break-out rooms and polling is essential. Workshops could have a maximum of 30 attendees.
EACCME and presentation criteria for Accreditation
We recommend that each speaker dedicate the second slide of their presentation to the fact that any conflict of interest has been resolved. More information for speakers on the terms of EACCME accreditations and a preview slide are listed below.
Programme and Abstract Book
Your workshop will be stated in the final programme book and the abstract will be published in the abstract book. The programme and abstract book will be distributed digitally and in hard copy (hard copy against additional fee).
3. DURING THE CONGRESS
Meeting Room and Technicalities
You should arrive approximately 10 minutes before the start of the workshop. Speakers are requested to bring their presentation files on a flash drive (USB memory stick) to the lecture room. There is a laptop available for you. Unfortunately, it is not possible to use your own laptop. The laptop in the presentation room is linked to the screen and the audio facilities. Also, a lectern with a microphone will be available for all speakers. If you need additional equipment, please inform the congress secretariat accordingly.
All presentations should meet commonly compatible format, preferably using PowerPoint version 2010 or higher in 16:9 aspect ratio.
Supported files are:
- Presentation: PPT, PPA, PPTA, PPTX, PDF
- Video: AVI, MPG, MP4, WMV
- Audio: WMA, MP3, WAV
- Pictures: JPG
If the presentation includes audio (sound or voice), animation or short movie file(s), speakers are advised to save each file separately and test in advance.
For MAC users:
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the meeting room:
- Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint-based PC).
- Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint-based PC).
- Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint-based PC.
Alternatively, you may use your own laptop computer. In such a case please provide it with a VGA adaptor for external signal. Please test carefully in advance.
QUESTIONS OR CANCEL PRESENTATION?
If, for any reason, you are unable to attend or if you have any questions, please contact the conference secretariat Klinkhamer Group | conferences & events via firstname.lastname@example.org.