Instructions for Oral Presenters

Last updated: 2-5-2022

Instructions for Oral Presenters

For your convenience, we have summarised the most important information for your oral presentation at the ESCAP 2022 congress below. Please pay close attention to the information that still needs to be provided and the corresponding deadlines.

1. Before the congress

Session Programme
All sessions with an oral presentation will last either 60 or 75 minutes on a specific day and time that can be found in the programme. The final programme is recently published and can be found here.

The times of all individual oral presentations can also be found on the website. Unfortunately, there is no possibility to change the date and time of the oral presentation.

To be delivered before the congress
The following information must be submitted to Klinkhamer Group | conferences & events by 30 May. If the information is not submitted by this date, the organisation will assume that the information submitted is correct.

Information requested by 30 May:

  • Final chair and discussant of the session (if not already provided)
  • Notification of small changes to names of presenters, authors, titles and affiliations or the abstract title. Unfortunately, no more changes can be made to the abstract core text.
  • Changes to the order of your session (if not already provided or final)

Please note that in the case you do not assign a chair and discussant on the above deadline yourself, the local organisation committee will assign one for you.


Content and Language
Speakers are fully responsible for the content of the presentation (order, graphics, etc.). All presentations and questions must be in English, as English is the official language of the congress.

Presentation Formats and Duration
There are various presentation formats. You can find the format and time for your presentation on this page. Speakers are requested not to exceed their allocated time. The time schedule will be strictly followed due to the nature of the program.

EACCME and presentation criteria for Accreditation
We recommend that each speaker dedicate the second slide of their presentation to the fact that any conflict of interest has been resolved. More information for speakers on the terms of EACCME accreditations and a preview slide are listed below.

Programme and Abstract Book
Your presentation title will be stated in the final programme book and the abstract will be published in the abstract book. The programme and abstract book will be distributed digitally and in hard copy (hard copy against additional fee).


Meeting Room and Technicalities
Speakers are requested to bring their presentation files on a flash drive (USB memory stick) to the lecture room. There is a laptop available for you. Unfortunately, it is not possible to use your own laptop. The laptop in the presentation room is linked to the screen and the audio facilities. Also, a lectern with a microphone will be available for all speakers. If you need additional equipment, please inform the congress secretariat accordingly.

Session Chair
As a presenter, you should arrive approximately 10 minutes before the start of the session. The session chair will welcome and guide you. The session chair will also introduce you when your presentation is due to start. If there are any problems, you can contact the session chair. They are in contact with the AV supplier.

A discussant is the final speaker in a Symposium or Clinical perspective who highlights and integrates the contributions of various speakers in that session. The discussant uses their experience and expertise to provide a general commentary on individual presentations within the session and explore how the results presented  (in relation to each other) help advance the topic. Discussants should plan to discuss the session for a maximum of 5- 10 minutes, depending upon the time available, and then moderate questions from the audience. Discussants should directly request the presentations (or at least the outlines) from the presenters before the ESCAP congress and prepare by reading related work prior to the conference.

Screen Format
All presentations should meet commonly compatible format, preferably using PowerPoint version 2010 or higher in 16:9 aspect ratio.

Supported files are:

  • Presentation: PPT, PPA, PPTA, PPTX, PDF
  • Video: AVI, MPG, MP4, WMV
  • Audio: WMA, MP3, WAV
  • Pictures: JPG

If the presentation includes audio (sound or voice), animation or short movie file(s), speakers are advised to save each file separately and test in advance.

For MAC users:
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the meeting room:

  • Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint-based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint-based PC).
  • Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint-based PC.

Alternatively, you may use your own laptop computer. In such a case please provide it with a VGA adaptor for external signal. Please test carefully in advance.


If, for any reason, you are unable to attend or if you have any questions, please contact the conference secretariat Klinkhamer Group | conferences & events via